What are the steps to start billing after getting my first in-network date?

Your Post-Credentialing Roadmap

1. Benefit Verification, Simple Practice, & Chart Setup

Before seeing a client under CCS, you must confirm their coverage.

Submit: Complete a Benefit Verification Form for each client.
Select: "I need a CCS Simple Practice account" on your first request.
Review: Our team will email you the estimated copay or deductible and set up your CCS Simple Practice account.

Setup: Our team creates the client chart in your CCS Simple Practice.

2. In Simple Practice

Once the chart is live, you are responsible for the clinical data:

Add the Diagnosis to the chart.
Enter the session(s) on your CCS calendar selecting the CPT code (session type), location (Video Office if telehealth) and modifiers (eg. GT for telehealth).
When your session time concludes, a claim is auto-created and added to the billing queue.

3. The Payment Cycle

CCS submits claims daily to ensure the fastest possible turnaround.

Timeline: Claims can take 4–6 weeks to process and pay after the date of service.
Payouts: CCS pays twice per month (on the 15th and the 30th/31st or the previous Friday if on a weekend). Your paystubs and tax documents can be found in the APlus Payroll Portal.

4. Understanding Your Payment Reports

After your deposit hits, you will receive a detailed Payment Report. This is your primary tool for reconciliation and contains:

The full Insurance Rate and the clinician Reimbursement Rate.
The Client Cost Share (what you should have collected).
The final Payment Amount issued to you by CCS.

Click here to watch our video on how to read your payment report!